AI is changing how information and record clerks work day to day. Learning to use these tools isn't a nice-to-have anymore — it's becoming part of the job. Here is what the research says about the information and record clerk profession in 2026, and what you can do about it.
Get My Personalised Fossil ScoreFossil Score
21
Species
Brachiosaurus
AI is changing how information and record clerks work day to day. Learning to use these tools isn't a nice-to-have anymore — it's becoming part of the job.
Task Automation Risk
57%
of current information and record clerk tasks are automatable with existing AI tools
AI is becoming a regular part of the information and record clerk toolkit. Tools like Microsoft Copilot, Otter.ai, Calendly handle tasks that used to eat up hours of your day — the data entry, the routine reports, the scheduling back-and-forth. That's genuinely good news if you use it right. The information and record clerks who lean into these tools get more done, make fewer mistakes, and free up time for the work that matters. The risk isn't that AI replaces you outright. It's that colleagues who use AI will simply outperform those who don't. Think of it like email replacing fax machines — nobody lost their job because email existed, but you'd struggle if you refused to use it.
Task Autopsy
🦕 Class A — At Risk Now
🦅 Class C — Protected
Your AI Toolkit
You don't need to learn all of these. Pick one, use it for a week, and see how it fits into your work. Most have free options so you can try before you commit.
Built into Word, Excel, PowerPoint, and Outlook — automates the repetitive parts of office work like formatting, formulas, and email replies
Try it ↗Records meetings, transcribes everything, and creates summaries with action items — never miss what was said or agreed upon
Try it ↗AI scheduling that eliminates the back-and-forth emails — share a link and people book time that works for everyone
Try it ↗Checks your writing and suggests improvements — makes emails and reports sound more professional without you sweating over every word
Try it ↗Google's AI assistant — works with Gmail, Docs, and Sheets to help you write, analyse data, and find information faster
Try it ↗All-in-one workspace for notes, projects, and wikis — its AI helps you write, summarise meetings, and organise information
Try it ↗Extinction Timeline
AI assistants are becoming standard tools for information and record clerks. Most major software in this field now has AI features built in. The learning curve is gentle — you don't need to be technical to start using them.
Information and Record Clerks who use AI tools will handle more work with better results. The job won't disappear, but the expectations will rise. What took a week might take a day. The bar for "good enough" goes up.
AI becomes invisible infrastructure — just part of how information and record clerks work, like the internet is today. The role evolves but remains fundamentally human. People who adapted early will be in leadership positions.
Not completely, but the role will change a lot. Many of the routine tasks information and record clerks do today are already being handled by AI. The jobs that remain will focus on complex problem-solving, human relationships, and situations that need real judgment. If you're in this field, start building those skills now.
Start with Microsoft Copilot (it's free to try). Built into Word, Excel, PowerPoint, and Outlook — automates the repetitive parts of office work like formatting, formulas, and email replies Once you're comfortable with that, try Otter.ai to handle more specific parts of your workflow. You don't need to learn everything at once — pick one tool, use it for a month, then add another.
Absolutely. Most modern AI tools are designed for regular people, not programmers. If you can type a question or fill in a form, you can use AI tools. Start with something simple like asking ChatGPT to help you draft an email or summarise a long document. It's like learning to use a smartphone — it feels unfamiliar at first, but quickly becomes second nature.
You don't need to become an expert overnight. But you should start experimenting now. Try one AI tool this week — even just playing around with it for 15 minutes. The information and record clerks who will struggle aren't those who learn slowly, they're those who refuse to start. Set a small goal: use an AI tool for one work task this week. Build from there.
Take the free Fossil Score assessment at DontGoDinosaur.com. It looks at your specific daily tasks — not just your job title — and gives you a personalised risk score, a breakdown of which tasks are most vulnerable, and practical steps you can take in the next 6 months. It takes about 4 minutes.
More in Office & Administrative Support
Office Clerks
AI is changing how office clerks work day to day. Learning to use these tools isn't a nice-to-have anymore — it's becoming part of the job.
Correspondence Clerks
AI drafts, edits, and routes standard correspondence faster than any human typist. The role as historically defined is in structural decline — but clerks who understand the documents they handle and can manage exceptions remain useful.
Credit Authorizers
Automated credit decisioning systems now handle the vast majority of credit authorisation volume without human review. The residual human role is exception management — and that segment is shrinking as models improve.
Eligibility Interviewers
Eligibility determination for public assistance programmes is highly rule-based and document-driven — exactly the type of structured decision workflow that AI and robotic process automation handle well. The complex cases involving domestic violence, housing instability, and language barriers still require a human interviewer.
Reservation and Transportation Ticket Agents and Travel Clerks
AI is changing how reservation and transportation ticket agents and travel clerks work day to day. Learning to use these tools isn't a nice-to-have anymore — it's becoming part of the job.
First-Line Supervisors of Helpers
AI helps first-line supervisors of helpers do their jobs better and faster, but it can't replace the human skills at the heart of this work.
Further reading
Your Personal Score
Get a Fossil Score built on your actual daily tasks, not a category average. 4 minutes. Free.
Calculate My Personal Fossil Score